MONDAY, JULY 28, 2008
CITY HALL – CONFERENCE ROOM 200A
7:30 P.M.
CALL TO
ORDER:
Mayor
Pro Tem Armand Bolduc called the meeting to order on the above date and time.
SALUTE TO
THE FLAG:
The salute
to the flag was led by Councilor Knytych.
ROLL CALL:
Deputy Clerk Kaligian called the
roll with the following Councilors present: Councilor Knytych, Luther, Lipman,
Baer and Hamel. Also present City Manager Eileen Cabanel. Absent
Mayor Lahey.
ADOPTION
OF MINUTES OF PREVIOUS MEETINGS:
On motion
of Councilor Knytych, seconded by Councilor Hamel it was voted to approve the
minutes of the regular and non-public minutes of 7/14/08.
CONSENT
AND ACTION CALENDAR:
- Lakes
Region Adult Softball – requesting approval to raise funds using the
concession stand at Memorial Park during their tournament on August 23,
2008
Councilor
Lipman moved to approve the request of the Lakes Region Adult Softball to use
the concession stand at Memorial Park to raise funds during their tournament on
August 23, 2008 as approved by the Parks and Recreation Department. Seconded by Councilor Hamel. Motion passed unanimously.
- Salvation
Army –requesting approval to raise funds at
Councilor
Luther moved to approve the request of the Salvation Army to raise funds at
CITIZEN
COMMENTS FOR MATTERS NOT ON THE AGENDA:
Jay
Lewis discussed the telephones located on his property. A meeting will be held with Paul
Moynihan, Public Works Director and Public Service and Mr. Lewis to discuss the
matter.
INTERVIEWS: NONE
COMMUNICATIONS:
- Petition
from residents of
Russell Brown presented a petition signed by the residents of
PRESENTATIONS:
- Finance Director Pam Reynolds – Overview of
City’s Annual Financial Report
Finance Director Pam Reynolds reviewed the statistical
section of the report. (copy on file with official minutes)
MAYOR’S
REPORT: NONE
CITIZEN
REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS:
NONE
PUBLIC
HEARING: NONE
COMMITTEE
REPORTS:
- FINANCE:
a)
Reserve Fund for Capital Improvements
Councilor
Lipman moved to reschedule the Public Hearing for the Reserve Fund for Capital
Improvements to the August 11, 2008 council meeting. Seconded
by Councilor Knytych. Motion passed unanimously.
b)
Motorcycle Week Revenues
c)
Transfer Station Construction
d)
Proposed revisions to current City fees for disposal
of e-waste, solid waste/Transfer Station charges, sanitary sewer fees and
Planning Department inspections
No Report on items in committee
- PUBLIC SAFETY:
a)
Motorcycle Week
b)
Pleasant
c)
Speed Limit on
Meeting to
be held on August 11, 2008 at 6:30 p.m. on item b
- GOVERNMENT OPERATIONS &
ORDINANCES:
a)
RSA202-A:11a/Laconia Library
b)
Energy Committee
Councilor
Knytych reported Pam Reynolds is working on getting the in house committee
going and commended her for the wonderful information that was provided to the
committee.
- PUBLIC WORKS:
a) Road
Weight Limits
b)
c) Ordinance Amending Chapter 221,
Vehicles and Traffic/Parking on Sublawns
d) Proposed traffic pattern
changes at Old Prescott Hill Rd. & Rt. 106
e) Request by Michael Leclair to extend City sewer to Coliseum Indoor Sports in
e)
Intersection of Main & Oak
No
Report on items in committee
- LAND & BUILDINGS:
a)
Repair & Maintenance of City Buildings
b)
Architectural/Design Options for
Councilor
Hamel reported two designs were presented by the Architectural Engineers and the item will stay in
committee until a decision is made on which plan to look at plus additional information is going to be
gathered for further discussion.
c)
LIAISON
REPORTS:
Councilor
Knytych reported the Heritage Committee would meet on August 12, 2008 to
discuss the first demolition permit being the apartment building on the
proposed Walgreen site.
MANAGER’S
REPORT:
City Manager Eileen Cabanel
discussed the following:
- The committee on recycling is working on the
mandating of recycling within the city.
- The engineer who did the design for the Riverwalk
did a power point presentation of the before and after of different
sections of the Riverwalk which will be funded in part by tax increment
financing district of which the council has approved $100,000 this year.
Presentation will be given at the next council meeting.
- The Winnisquam boat ramp ribbon cutting will be
July 30, 2008 at 10:00 a.m.
NEW
BUSINESS:
1. Encumbered balances to be
carried forward to FY08-09
Councilor Lipman moved to transfer the
following to the General Fund.
Welfare
$17,000 From 01-477-315-0000 (2008) Welfare Relief was not expended. We would like to carry this forward as a contingency for the welfare department. We anticipate with the higher fuel costs additional assistance may be needed.
Special items
$20,000 From 01-489-480-0020 (2008) Main Street Program was not expended. We would like to carry this forward for Downtown Economic Development. These funds would be combined with the FY09 appropriation to help fund a Master Plan specific to the Downtown area.
Finance
$ 8,000 From 01-403-221-0000 Audit was not expended in FY08. We would like to carry this forward to help cover possible additional costs related to transitioning to new auditors.
$2,157 From 01-431-303-0001 MIS was not expended in FY08. We would like to carry this forward to help cover the costs of the new web site for the City. The City has been granted $5,000 by DRED to help with the costs of this $20,000 project.
Conservation Commission
$1,850 From 01-422 (2008) to help pay for the cost of the creation of Natural Resource Inventory Maps.
$3,700 From 01-499-700-0088 (2006). This money was originally appropriated as part of the Conservation Commission’s operating budget. The intention of the Commission is to use this money, along with other money carried forward to pay for Natural Resource Inventory Maps.
$2,935 From 01-499-700-0089 (2007). This money was originally appropriated as part of the operating budget for the Conservation Commission. It will be used along with the monies listed above for the Natural Resource Inventory Map project.
Elections From 01-417-214-0000 (2008) for the purchase of a laptop computer. We
$1,500 currently are in need of four computers to satisfy the State requirement to be on line at all wards for the elections. At the last election we borrowed laptops to satisfy this requirement.
Code From 01-407 (2008) for the payment of legal costs associated with one
$2,000 property maintenance issue.
Contingency
$13,605 From 01-431-343-0000 (2008). This money was originally appropriated to cover unanticipated expenditures in FY08 as well as retirements. We would like to carry this money forward to cover other unanticipated retirements or expenses that are not funded in the FY09 budget.
Fire
$38,075 From 01-497-445-0029 (2008). This money was originally appropriated to cover the design and engineering for the Central Fire Station. This project is underway.
Parks
$25,000 From
01-497-479-0010 (2008). This money was
appropriated to help cover the cost of new playground equipment at one of the
many parks in the City. This money will
be used along with FY09 appropriation ($25,000) and money listed below to
purchase much needed equipment at
$208,559 From
01-497-479-0020 (2008). This money was
appropriated for renovations to both Leavitt and Opechee parks. The Leavitt project is near completion and the
Opechee project will beginning soon. Both of these projects were done in
conjunction with the
$19,259 From
01-499-700-0068 (2007). This playground
equipment balance will be combined with the $25,000 above to purchase new
playground equipment for
Planning
$29,500 From 01-405-304-0000 (2008). This money was appropriated for Outside Contractor services. It will be used in FY09, along with other funds to complete the Impact Fee Study
$18,000 From 01-499-700-0084 (2006). This money was appropriated to hire outside consultants for a couple of different projects. Carrying this forward, along with the $29,500 above, will allow us to work with an expert regarding the development of Impact Fee ordinances, procedures and processes.
$10,000 From 01-499-405-0001 (2007). This money was originally appropriated for the operating budget of the planning department. We would like to carry this forward to use to assist in the writing of an Impact Ordinance as well as revisions to current zoning and planning regulations.
$3,000 From 01-405 from FY08 operations budget to pay for storage cabinets for various plans and maps.
Public Works
$26,753 From 01-497-500-0013 (2008). This balance is the remainder of the $1.1 million appropriation for road repairs. This money would be used along with the new FY09 appropriation to complete additional road work in the City.
$48,712 From 01-497-500-0031 (2008). This money is the remaining balance of the $50,000 originally appropriation for sidewalk repair/build. This will be used along with the FY09 appropriation of $50,000 to repair/build additional sidewalks in the City. Plans are underway to use all of this money in Fall of 2008.
$10,202 From 01-499-700-0079 (2006). This money was appropriated for the Design/Repairs to the Weirs Boardwalk. This project is underway, but still in the design phase. The cost of this project after design is expected to run $275,000.
$75,000 From 01-497-500-0037 Landfill Cap/Linder repair (2008). The remaining balance in this line is $120,845. We are requesting to carry forward $75,000 to complete a Wetland restoration portion of this project. Funds are also needed to repair erosion issues caused by June 2008 significant rain events that we are currently working with DES to resolve. Since the original estimate for the project of doing repairs at the landfill on Rt 11B was higher than the actual costs, the City may need to return funds to FEMA.
$65,000 From
01-497-500-0036 (2008). This money was
appropriated for the design of the repair or replacement of the
$5,000 Parking meters 01-519-401-0006 (2008). This line item would furnish additional digital meters and spare parts. This was the amount of the original budget for fy08 and thru oversite the meters and parts were not ordered.
$3,245 Drop Chains 01-516-401-0016 (2008) A number of trucks have been outfitted with these chains. These chains help address the safety of our fleet while out in the ice and snow.
Seconded by Councilor Hamel. Motion passed unanimously.
Councilor Lipman moved the following transfers:
Sanitary Sewer Fund
$3,610 From 90-497-401-0003 Vactor accessories (2008). These accessories are
Needed by the department but thru oversite they were not ordered during the fiscal year.
$2,400 From 90-497-401-0004 Lighting Equipment (2008). This lighting equipment is also needed by the department but was not order before
The end of the fiscal year.
$60,000 From
$72,580 From
90-497-497-0027 Gravity Sewer Mains (2008).
Expenses of these funds will be incurred along with the
$24,525 From
$135,000 From
$125,000 From
Seconded by Councilor Hamel. Motion passed unanimously.
Other Carry forwards
The following departments or projects ended the year with surplus balances. We would like to carry these forward for the specific purpose of renovating the Central fire station. The accounts and balances are as follows:
Councilor Lipman moved to carry forward the following for the specific purpose of renovating the Central Fire Station.
01-402 Legal $ 5,000
01-429 Benefits $ 6,000
01-433 Insurance $17,000
01-437 Police $20,000
01-477 Welfare $ 9,000
01-497-500-0037 Landfill project $45,000
Total $102,000
Seconded
by Councilor Hamel. Motion passed unanimously.
- Intersection
of Oak & North
Paul
Moynihan reviewed the Intersection evaluation done by Tim Golde,
P.E. of Golde Planning and Design. Mr. Golde offered 3 levels of recommendations for upgrading the
intersection and the construction cost ranges from $65,000 to $160,000 which
does not include the engineering cost. The Public Works Department recommends
looking at the big picture with the volume of traffic to do the project right
and all at one time. Discussion followed.
Councilor
Lipman moved that it would be the sense of the council that improvements to
bring the intersection at Oak and North Main St. be brought up to current standard
and with respect to the widening, the council take additional public input. It
would also be the sense of the council the planning cost if possible would be
funded in the current year budget. Seconded by Councilor
Hamel. Motion passed unanimously.
Councilor Hamel
stated you could put in the most sophisticated system on earth such as
UNFINISHED
BUSINESS:
The Council briefly reviewed the Recommended Action Positions. City
Manager stated she would review the remaining action positions with Depart
Heads and then submit it to the N.H. Municipal Association. Councilor Knytych
will attend the meeting as the city representative.
- EPA
Update
- Sewer
& Water Master Plan
No action on items 2 & 3
NOMINATIONS,
APPOINTMENTS & ELECTIONS: NONE
COUNCIL
COMMENTS:
Council Knytych reported he attended the ribbon cutting ceremony at the Designer Show Case fundraiser for the Humane Society.
Councilor Hamel reported he and Councilor Bolduc attended the Parks & Recreation meeting and they have a report that was done by Bill Tobin on all the Park houses as to the conditions and what would be suggested to do with them. They want the Land and Buildings Committee to meet with the Parks and Recreation Commission to go over the material. It would be difficult to report back to the full council and therefore would the council like to have them present it to the full council so that everybody gets the information instead of bits and pieces.
City Manager Cabanel stated she had been left out of the
loop and should not have been and will take a look at the information which
should come to her and then the
Motion to
extend the meeting:
Councilor
Hamel moved to extend the meeting to 10:10 p.m. Seconded by Councilor Lipman. Motion passed unanimously.
Councilor Hamel further reported the N.H. Railroad
Restoration Association met and
Councilor
Hamel moved that a letter be sent to Congressman Sununu and Senator Gregg
requesting their support to bring passenger service to the northern spur of N.H.
Seconded by Councilor Luther. Motion
passed unanimously.
NON -
PUBLIC SESSION: NONE
ADJOURNMENT:
On motion of Councilor Hamel,
seconded by Councilor Luther it was voted to adjourn at 10:10 P.M.
A true
record Attest:
Ann G.
Kaligian
Deputy Clerk